Your studio'sAI operating system.
More members·More revenue·More growth
Xyzios is the Studio OS for boutique fitness studios. It plugs into the booking platform you already run, reads your numbers night and day, and drafts the growth work — saves, intro follow-ups, recovered payments — for your approval. Every dollar back lands on your ledger.
Keeps the stack you already run·Live in an afternoon·Nothing sends without you
Overview ✦ Ask Xyzi
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Product recreation — demo data
As simple as an app. As complete as an OS.
The tools you run,
running on one system.
Xyzios doesn't replace the software you already run — it's the operating system underneath it. It reads all of it, reconciles the disagreements, and puts the answer on one screen — so the number you're looking at is the number, not one of six.
Keep the software you have — add the OS it was missing. Nothing to rip out, nothing to migrate. See the pipeline, step by step →
Xyzios is built platform-agnostic — one data model, an adapter per booking platform. Mindbody and Mariana Tek are live today, and more follow. Run something else? Tell us which and we’ll let you know the day yours is live.
The five questions that decide growth.
Xyzios learns how your studio actually works from the software you already run, and answers every morning — with the next move drafted, and nothing reaching a member without your approval.
Know your margin monthly — not at year end.
Revenue is not profit, and a busy room is not a healthy one. Payroll share, operating margin, revenue per visit — and every slot on the schedule measured against its own break-even.
Find the channel that produces members — not clicks.
Every lead traced end to end, from the ad to the booking to the person who joined and paid. Cost per acquired member replaces cost per click, so the budget goes where members actually come from.
Catch the fade before the cancellation.
Almost nobody cancels cold. They fade — three visits a week become one — and it sits in your attendance data for weeks. Xyzios names who's slipping while there's still time, and drafts the save for your approval.
Turn first classes into memberships.
The steepest drop in the whole funnel is between a first class and a second one. Follow-up lands at the moments that move that number — and conversion is counted by cohort, not by feel.
Open Monday already knowing your three moves.
One brief: what changed last week, what's off pace, and the two or three decisions actually worth your morning. Ten minutes, then coffee.
Every dollar the staff brings back lands in the Recovered Revenue Ledger — dated, itemized, traceable to the member and the message. See which of the five you can answer today →
The work, drafted before you ask.
Maya was 3× a week. Now it's one visit in five.
The fade sits in your attendance data for weeks. Xyzios catches it while there's still time and drafts the win-back — it sends only when you approve.
A card failed Tuesday, 6:14am.
The miss is spotted and the polite note drafted before you open. Every dollar that comes back is logged to the ledger, counted only when it stays recovered.
Day nine of a ten-day intro. No second visit yet.
The follow-up lands at the moment that moves the number — from your studio's own email, after your OK.
Five plays run nightly — the save, the recovery, the call list, the brief, the forecast. Meet all five →
An AI that already knows your numbers.
Not a chatbot bolted onto a search box. Xyzi reads your studio's own data — bookings, dues, ad spend, the books — and answers in plain English: what happened, why, and what it means. Every answer shows how many reads of your own data it took to get there, so you can check its working.
Ask it at 6am from your phone or at the front desk between classes. Same answer either way, in a few seconds.
Start by asking. The boards are there when you want direct control.
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Recreation — demo data
Built for the room you're actually in.
The back office at 6am, the front desk at noon, the car park between classes — the same boards on whichever screen is in your hand, in whichever theme your eyes want at the time.
was 3×/week · one visit in 5 weeks
16 days quiet after 2 yrs of 3×/wk
attendance halved this month
The same OS on both screens: the month's money on the desktop in the back office, and who is fading — checked from wherever you happen to be standing. Nothing is cut down for the phone, and it installs to a home screen like an app.
Recreations in the product's own styles · demo data
Every chart earns its place.
KPIs with a status dot, trends with an honest dashed projection, priorities ranked for you, risk cards with the reason on them — the answer first, the chart as proof.
6 first visits on the books · 2 intros expire this week · 1 member flagged for a hello
was 3×/week · one visit in 5 weeks
16 days quiet after 2 yrs of 3×/wk
attendance halved this month
Recreations in the product's own styles · demo data · the real board list stays yours to see in a demo
A full staff. Never off the clock. Zero new payroll.
An AI staff handles the daily grind — retention outreach, payment follow-ups, review replies, your Monday brief — drafted as the work appears and waiting for your OK whenever you get to it.
Ten minutes with coffee. Approve, edit, or reject. Nothing reaches a member without you.
For context: one front-desk hire runs about $37,000 a year — the U.S. median receptionist wage, per the Bureau of Labor Statistics — before taxes, training, and turnover. Your AI staff works every hour of every day for a fraction of that.
Maya R. · member since March 2024 · was 3×/week, one visit in 5 weeks
Hi Maya — we've missed you the last few weeks, and I wanted to check in rather than let it slide.
Your Thursday 6pm spot is still open if you want it. Want me to hold it for this week?
from hello@yourstudio.com · your voice, your callRecreation — demo data
How much could you be making?
Drag the sliders. Everything below moves with them.
These are your assumptions, not our measurements — the rates above are yours to set, and the math is just multiplication. Nothing here is a promise or a prediction of results. Your real numbers come from your real data, in a live demo.
What the OS hands back.
Illustration: three recurring jobs — chasing failed payments (2.5 hours), month-end exports (3 hours) and the churn list (2 hours) — leave the owner's week; the OS does them overnight, handing back 7.5 hours a week.
Illustrative jobs, not measurements — the work leaves your week, the OS does it overnight, and you approve in minutes.
Live in one afternoon.
Connect your booking platform
Your studio keeps running exactly as it does now. Mindbody and Mariana Tek are live today; more booking platforms are on the way.
Connect Meta & Google
Your ad spend meets your member data for the first time.
Watch revenue recover
Your dashboards light up — leaks found, saves drafted, dollars traced.
What owners ask first.
Do I have to leave my booking platform?
No — that's the point. Xyzios connects on top of the platform you already run. It stays your system of record for classes and memberships; we make it earn more.
What does the AI actually send to my members?
Nothing, until you approve it. Every member-facing draft waits in your Approvals inbox; approved messages send from your studio's own email. You can edit or reject anything.
How long does setup take?
An afternoon. Connect your booking platform (about ten minutes), link your ad accounts, and your dashboards are live within 48 hours.
What does it cost?
Seeing it is free — a live demo walks the system on numbers like yours before you spend a dollar. After that it's $99 for your first month — every location included — then one published price per location: at the Founders Rate, $149 a month for your first location and $99 for each additional one (standard rate $299 and $149). Everything included, no tiers, month to month. See pricing →
Is my studio's data safe?
Your studio's data is isolated from every other studio at the database level, credentials are encrypted and never shared, and access inside your account is scoped by role. Backups are encrypted, your members never log in to anything, and we never sell or share your data. The full security page →
I run multiple locations — does Xyzios handle that?
It's built for it. Every location lands on the same scoreboard, honestly compared — same definitions, same math, no more three versions of the truth. Managers get boards scoped to their own site; you see everything, from anywhere.
We're opening our next location — how does Xyzios help?
By replacing gut feel with your own history. Goal mapping and forecasts built from your actual seasonality show what the next site has to do — and track it against plan from day one. Open the next one on numbers, not nerve.
Why not just do this in my booking platform?
Your booking platform is the system of record — it's excellent at schedules and payments, and it stays. What it doesn't do is read your ads, your books and your attendance together, watch every member overnight, or draft the follow-up. That's the Studio OS's job. Nothing is written to your booking platform except what you tap or approve — a check-in at the desk, a message you OK'd. Nothing else changes.
What if I cancel?
You cancel, and nothing breaks. Xyzios runs month to month with no contract, your booking platform was always the system of record, and it keeps running exactly as it did before — you lose the boards and the drafts, not your data or your studio.
You're a small company. Why trust you with my studio?
Fair question. Xyzios was built inside a working studio by an owner — it ran our own front desk and our own numbers before anyone else's. Your data is isolated at the database level, nothing reaches a member without your approval, and the demo runs on numbers like yours before you spend a dollar.
Zero setup risk. All of the upside.
No long-term contracts. No technical lift. Built by studio owners, for studio owners.
Every number, one screen·An AI staff that never stops·Nothing sends without you