One studio. Every hat.Finally, a back office.
You teach, you fix the schedule, you answer the DMs — and the numbers side waits for a Sunday that never comes. Xyzios is the back office you can't hire yet: it reads everything night and day, drafts the follow-up work, and hands you the day already ranked.
The pain
Every number lives somewhere else, and every job is yours. The follow-up that grows the studio — the fading regular, the failed card, the intro about to expire — loses to whatever is loudest today.
What Xyzios does
Watches every member, payment and class while you teach; drafts the saves, payment notes and call lists overnight; opens every board with the answer. You approve in minutes — nothing sends without you.
What changes
The homework leaves your week and the growth work actually happens. You run the studio from your phone between classes — and Sunday night goes back to being Sunday night.
Running more than one site? Xyzios for multi-location operators → · Opening the next one? Xyzios for expansion →
How Xyzios runs a single-location studio.
Night and day, every member, payment and class is read against its own baseline — the 3×/week regular slipping to once, the card that failed at 2am, the intro two classes from expiring. You never pull a report; the OS opens with the answer.
The saves, the polite payment notes, the ranked call list and Monday's brief are written before the doors open — in your studio's voice, from your studio's data. The composition work is gone; only the judgment is left.
Anything member-facing waits in one Approvals queue. Approve, edit or skip with your coffee — nothing sends without you, and every dollar a save brings back lands on the ledger with a date and a reason.
Revenue pacing, members, recovered dollars and what needs attention — the whole studio in one glance before the first class.
Who's fading, why, and what it's worth — each card carries the reason and the drafted save, checked from your phone in the car park.
Every drafted send in one queue with the context to decide fast. The day's growth work, done before it interrupts a single class.
What owner-operators ask first.
Is Xyzios worth it for a single-location studio?
It was built in one. Xyzios started inside a single studio where the owners wore every hat — the Overview board, the AI staff and the approvals flow exist precisely so one person can run the numbers side of the business in minutes a day. Your first month is $99; after that it’s one published price per location, everything included — see pricing.
Do I need a manager or any technical setup?
No. Onboarding is hands-on — a person connects your booking platform and tools with you in an afternoon, nothing about how you operate changes, and nobody on your team has to learn new software. The OS reads your numbers night and day and brings you the work already drafted.
Can I run the studio from my phone?
Yes. The OS is at its best on a desktop, and every board works just as well from your phone between classes — it installs to a home screen like any app, so the studio is in your pocket without living there.
What if I already have a spreadsheet system that works?
Keep it as long as you like — nothing migrates and nothing breaks. Most owners retire the spreadsheet in week one, not because they are told to, but because the board already holds the answer the spreadsheet was built to find.
Which boards matter most for a single-location studio?
Three carry the day: Overview opens with revenue pacing, members and what needs attention; At Risk holds who is fading with the reason and the drafted save on each card; Approvals is the one queue where every drafted send waits for your OK. The rest are there when you want to go deeper.
How much time does it actually take each day?
Most days: read the Monday-style brief when it lands, then approve or skip the drafted work — a coffee’s worth of minutes. Anything member-facing waits for your OK, so the time you spend is judgment, not composition.
Every hat still fits. The homework's gone.