The Studio OS for Pilates studios.
Reformer sessions, intro packs, waitlists, and every dollar your Pilates studio touches — one live board, goals paced from your own history, an AI staff drafting the follow-up.
How do Pilates studios grow with Xyzios?
A Pilates studio grows by filling the sessions it already staffs and converting the intro packs it already sells. Xyzios shows utilization by time slot against an estimated break-even headcount, tracks every intro through to membership, and flags clients going quiet every day — with the follow-up drafted, so pricing, scheduling and coaching decisions ride your actual numbers instead of instinct.
Eight reformers means every empty spot is a big slice of the class.
A reformer room doesn’t have the forgiveness a big yoga room has. Twelve mats short of forty is a soft class; two reformers short of eight is a quarter of the revenue in that room gone, and the instructor costs exactly the same. The strange part is that it happens with a waitlist running on the same day — 6pm turns people away while the same eight beds sit at noon with three of them empty.
The Studio OS reads every session’s attendance against an estimated break-even headcount for the location, worked out from your books, not a studio-wide fill number, so a chronically light slot shows up as what it is. It also reads the waitlist as demand: the slot with the heaviest waitlist is flagged, right next to the session that runs light, so adding or moving a class is your call, made with numbers. What the AI staff drafts is for people — the win-back for the client going quiet, the follow-up as an intro pack ends — and it holds them for your approval.
The math behind judging one session at a time is in how to fill empty fitness classes.
The pain
Reformers sold out at 6pm and half-empty at noon. Intro packs that never convert. A studio that feels busy while revenue says otherwise — and no time to work out why.
What Xyzios does
Shows fill and utilization by class and time slot, tracks every intro through to membership, scores every client daily for quiet fade-out, and traces recovered payments to the dollar.
What changes
Pricing, scheduling, and coaching decisions made on your actual numbers. The funnel counts itself, and chronic underfills get flagged.
Running on Mindbody or Mariana Tek? See exactly what Xyzios adds on top.
More members. More revenue. More growth.
Analytics only earn their keep when they change what you do next. Here is where the numbers point for Pilates studios.
Small rooms make every intro count. Intro-pack holders are followed from first session to membership, and the ones about to lapse are on the call sheet before the window closes.
Capacity is the ceiling. Fill by day and hour shows which sessions sell out and which run half empty, waitlists show where demand is unmet, and the pricing panel shows what each plan really brings in.
When the prime slots are full, growth is a scheduling decision. Utilization, waitlist weeks and revenue per available seat show where another session pays for itself.
Recreations · demo data
The numbers that run Pilates studios — with their definitions.
Every number in the studio, on your definitions.
More than 250 numbers across ten departments, for one location or every location, over seven time windows. You decide what counts: whether a freeze is churn, whether a paid-in-full pass is a member, how long a lead has to convert.
The systems Pilates studios already run.
Nothing to rip out and nothing to migrate. Connect your booking platform and the core boards are live; every source after that adds its own numbers to the same boards.
Booking platformMindbodyMembers, memberships, classes, visits, intro offers and new accounts.
Booking platformMariana TekMembers, memberships, classes, visits, intro offers and new accounts, as they happen.
MarketingGoogleAd spend and leads, website traffic, your rating and reviews, and how people find you in local search.
MarketingMetaAd spend, leads and cost per lead, plus Instagram reach and engagement.
MoneyQuickBooks OnlineRevenue, expenses and net by month, so the boards stop at profit instead of sales.
MoneyFintaDeposits from your bank, including partner payouts that land weeks after the class.Logos identify each integration and belong to their owners. Xyzios is an independent product; it works with Mindbody and is an approved Mariana Tek integration.
The list is ready before you are.
Open the board and the work is already sorted: who is slipping and why, which intro offers are about to end, and the notes waiting for your approval. Nothing reaches a member without you.
- Each member judged against their own normal, not an average
- Drafts in your studio’s voice, sent from your studio’s own email
- Every dollar that comes back, logged and dated in the ledger
Recreation · demo data
The work Xyzios drafts for Pilates studios.
What Pilates studios ask first.
How do I grow a Pilates studio?
The levers are intro-pack conversion, retention, and utilization — filling the sessions you already staff. Xyzios tracks all three live, flags the slipping ones, and drafts the outreach that fixes them, waiting for your approval each morning.
Does Xyzios work for reformer and Lagree studios?
Yes. Xyzios is built for boutique fitness, including reformer and Lagree formats. It connects to the systems you already run and turns them into live dashboards, mapped goals, and an AI staff.
Can Xyzios tell me which classes are underfilled?
Yes. Fill rates by class and time slot are on the board, and chronic underfills are flagged — so you can move, merge or promote the session.
How full should my reformer classes be to make money?
Judge each session against its own break-even headcount — rent, instructor cost and length differ by slot, so a single studio-wide target misleads. Xyzios estimates a break-even headcount for each location from your books, shows every session’s attendance against it, and flags the chronic underfills.
Does Xyzios handle waitlists?
It reads them as demand: the class slot with the heaviest waitlist is flagged on the board as demand pressure, next to the sessions that never fill. Adding a session or merging one stays your call — made with numbers rather than gut — and the waitlist itself keeps running in your booking platform.
Where does Xyzios get its data for Pilates studios?
From the systems you already run. Your booking platform, Mindbody or Mariana Tek, supplies members, memberships, classes, visits, intro offers and new accounts. Google and Meta add ad spend and leads; Google reviews and your Business Profile add local search; website analytics and Instagram add traffic and reach; and QuickBooks Online or a bank feed adds the books. A source you have not connected is simply absent from the boards, never shown as zero.
Every number, one screen. The studio grows.
Every number, one screen·An AI staff that never stops·Nothing sends without you